Company Secretarial

Role of a Company Secretary

The Singapore Companies Act requires all companies is to appoint a qualified company secretary within 6 months of its incorporation date.

The Company Secretary plays a crucial role in the  company’s incorporation.

• The company secretary must be a Singapore resident
• If at the time of incorporation there is only one director , that lone director is not allowed to act as the Company Secretary.

A company secretary typically assists the members and officers of the company with the following matters:

• Maintaining the statutory registers
• Assisting the company in its compliance with Singapore Companies Act
• Taking note of various statutory deadlines and taking responsibility when it comes to statutory compliance
• Ensuring that the company files statutory information accurately and promptly
• Preparing essential corporate resolutions
• Administers and  checks the company’s compliance with Singapore regulations, keeps  registers, organizes and records the minutes of meetings, sends out  notices and other administrative duties.
• Handles mandatory procedural  matters necessary in managing a locally incorporated company.

Fee Structure

ECRA will appoint a qualified person to act as your company secretary on a annual retainer fee basis.

All documentation and filing services are charged separately over and above the retainer fee.  These fees will be charged as and when then occur.  These services may include the following:

• Passing Directors’ resolutions in writing pertaining to change of  directors, registered address, bank  account signatories, increase of  issued share capital, transfer of shares, lodgement of the changes of  officers’ particulars and so on.
• Assist in filing of statutory returns.
• Updating and maintaining statutory records.
• Advising and monitoring reminders for filing datelines of statutory returns with Accounting & Regulatory Authority (ACRA).
• Filing of the Annual General Meeting (AGM), Annual Return.
• Complimentary accounts related and company law consultation.
• Assistance and introduction for bank account opening.